Who is responsible for the Fire Risk Assessment being completed?

By 3rd January 2015General News

All previous fire legislation has been repealed or revoked, including the Fire Precautions Act 1971 (Fire Certificates are abolished) this has been replaced with the Regulatory Reform (Fire Safety) Order 2005

Who is responsible for the Fire Risk Assessment being completed?

This is anyone, whether individual or as part of a team for one particular area, who has control over that premises. This can be

  • an employer
  • the owner and/or managing agent for any premises
  • the person in charge of fire safety equipment
  • an occupier of a building, structure or user of open space where they control that premises
  • any person who has control over any part of a premises accessed by other people

As a responsible person…

You must appoint one or more competent persons, depending on the size and use of your premises, to carry out any of the preventive and protective measures required by the Order (you can nominate yourself for this purpose). A competent person is someone with enough training and experience or knowledge and other qualities to be able to implement these measures properly.

  • You must provide your employees with clear and relevant information on the risks to them identified by the fire risk assessment, about the measures you have taken to prevent fires, and how these measures will protect them if a fire breaks out.
  • You must consult your employees (or their elected representatives) about nominating people to carry out particular roles in connection with fire safety and about proposals for improving the fire precautions.
  • You must inform non-employees, such as temporary or contract workers, of the relevant risks to them, and provide them with information about who are the nominated competent persons, and about the fire safety procedures for the premises.
  • You must co-operate and co-ordinate with other responsible persons who also have premises in the building, inform them of any significant risks you find, and how you will seek to reduce/control those risks which might affect the safety of their employees.
  • You must provide the employer of any person from an outside organisation who is working in your premises (e.g. an agency providing temporary staff) with clear and relevant information on the risks to those employees and the preventive and protective measures taken. You must also provide those employees with appropriate instructions and relevant information about the risks to them.
  • If you are not the employer but have any control of premises which contain more than one workplace, you are also responsible for ensuring that the requirements of the Order are complied with in those parts over which you have control.
  • You must consider the presence of any dangerous substances and the risk this presents to relevant persons from fire.
  • You must establish a suitable means of contacting the emergency services and provide them with any relevant information about dangerous substances.You must provide appropriate information, instruction and training to your employees, during their normal working hours, about the fire precautions in your workplace, when they start working for you, and from time to time throughout the period they work for you.
  • You must ensure that the premises and any equipment provided in connection with firefighting, fire detection and warning, or emergency routes and exits are covered by a suitable system of maintenance, and are maintained by a competent person in an efficient state, in efficient working order and in good repair.
  • Your employees must co-operate with you to ensure the workplace is safe from fire and its effects, and must not do anything that will place themselves or other people at risk.

Some larger companies have adequately trained managers employed to write and constantly manage the Risk assessment for the business, but in a lot of cases people choose to turn to professionals like us to assist them through the process.

We are here to help, we are client focused we can work with you in order to both mitigate your risks and also your costs in doing so, whist training your staff to a recognized level therefore complying with all of your responsibilities.